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JAMESTOWN SCHOOL BOARD Regular Meeting O

JAMESTOWN SCHOOL BOARD Regular Meeting Official Minutes School board members: Mrs. Larson, Mrs. Hanson, Mr. Tweten, Mr. Roberts, Robert Lech, Superintendent, Mr. Wegner, Mrs. Schmidt and Mrs. Smith did facility tour of Lincoln and Roosevelt Elementary. School board meeting on Monday, November 7, 2022 at 5:15pm in the Thompson Community room at the Middle School. Present: Mrs. Larson, President, Mr. Tweten, Vice President, Diane Hanson, Aaron Roberts, Jason Rohr, Steve Veldkamp, Robert Lech, Superintendent and Sally Ost, Business Manager. Melissa Gleason by phone. Roger Haut and Gayle Nelson was absent. Guests: Dominique Scobee, Teddy Solensky and Heidi Eckart. President Larson called the meeting to order and welcomed the audience, High School students observing for a class, Jason Linz, Bluejay Channel and Amy Neustel, Administrative Assistant. Mr. Roberts moved, seconded by Mr. Veldkamp to approve the consent agenda which consisted of October 17, 2022 regular school board minutes, payment of bills, November 2, 2022 enrollment and facility task force committee minutes, a tuition agreement with Beach Public School for the 2022-2023 school year. Roll call with a unanimous “yes” vote. Motion carried. Mr. Mike Armitage, Technology Director, reported on data protection and security. Mr. Armitage reported there is a mix of state and local threat on all devices. They go through the state to review if they meet the standards. There are also standards reviewed at the local level. There is a separate program that is used for mobile devices. We recently had staff training on phishing attempts and how to find out if they are real or fake. Superintendent Lech reported on attending NDCEL and NDSBA conference high lights. He felt some good sessions were Title IX, strategic plan and self-care of professionals. He was able to participate in a focus group discussion panel with Governor Burgum regarding behavioral health challenges and recruitment and retention of staff. Mr. Rohr attended session at the NDSBA conference on Title IX, hiring of foreign teachers and the legislative forum. He was glad to see legislature is looking at the future of education. Mr. Roberts attended session at the NDSBA conference on Implementing changes in policy, board and Superintendent relationship, career base programs for students, strategic plans and budgeting. Mr. Tweten attended session at the NDSBA conference on budget for student outcomes, the student data of United States and North Dakota. He enjoyed the understanding of stakeholders and how their stories help schools work towards the same goals when planning. Mrs. Hanson attended the law seminar, Title IX, legislative session. She was really interested in the South East Regional session on Grow Your Own Elementary Teacher and Other options for making a diploma accessible to students. Mrs. Ost attended the Business manager sessions which included the important roll they play in the school system. Superintendent Lech reported on the AIA agreements on the agenda which impacted the district due to supply issues. Superintendent Lech reported on the facility change orders. The High School order is for painting of conduit that can be seen now from the construction. The Middle School order is for changes of mechanical penetration through windows on the 3rd floor. Superintendent Lech reported on review of the board’s request to split the business manager and human resources responsibilities. He was surprised to see how the human resources responsibilities were dispersed to many staff members in the business office. He provided a timeline for hiring. Dr. Lech recommends to hire a business manager and a human resource generalist and have the new business manager attend the NDSBA business manager certification program. Superintendent Lech reported there was good discussion on enrollment at the Enrollment and Facilities task force meeting. Future meeting will be directed to facilities. Dr. Lech is planning to bring a recommendation to the board in the spring. Superintendent Lech reminded board members the Superintendent evaluation is a formative evaluation and to act on each section of the evaluation. Action would be satisfactory or unsatisfactory on each section. Mr. Roberts moved, seconded by Mrs. Hanson to approve the change order #2 for the High School. The change order is painting of conduit painting in the gym in the amount of $1,741.27. Roll call with unanimous “yes” vote. Motion carried. Mr. Tweten moved, seconded by Mrs. Hanson to approve the change order #4 for the Middle School. The change order is for mechanical penetration through the window on the third floor in the amount of $2,237.71. Roll call with unanimous “yes” vote. Motion carried. Mr. Roberts moved, seconded by Mrs. Hanson to approve the AIA agreements. Gussner Elementary agreement is for completion date due to electrical gear and roof top units. Middle School agreement is for completion of hydronic pumps for the HVAC system due to delivery delays. High School agreement is for completion of manufactures instructions on testing cooling system in correct temperatures. Roll call with unanimous “yes” vote. Motion carried. Mr. Roberts moved, seconded by Mr. Veldkamp to approve addition of Human Resources Generalist position and updating responsibilities of Business Manager and Assistant Business Manager. Roll call with unanimous “yes” vote. Motion carried. President Larson reported on the discussion while reviewing the Superintendent Lech’s evaluation. Professional development for employees and strategic plan progress monitoring need to be placed on the agenda more frequently. Dr. Lech’s attention to behavioral health, mentoring staff members and commitment to the district are his strengths. Mr. Roberts moved, seconded by Mrs. Hanson to give a satisfactory rating on Section 1: Goal and Vision Setting with a score of 3.47. Roll call with unanimous “yes” vote. Motion carried. Mr. Tweten moved, seconded by Mr. Roberts to give a satisfactory rating on Section 2: Board Relations with a score of 3.60. Roll call with unanimous “yes” vote. Motion carried. Mr. Rohr moved, seconded by Mr. Veldkamp to give a satisfactory rating on Section 3: Human Resource Management with a score of 3.53. Roll call with unanimous “yes” vote. Motion carried. Mr. Tweten moved, seconded by Mr. Roberts to give a satisfactory rating on Section 4: Curriculum and Student Support Services with a score of 3568. Roll call with unanimous “yes” vote. Motion carried. Mr. Tweten moved, seconded by Mr. Roberts to give a satisfactory rating on Section 5: Community Relations with a score of 3.57. Roll call with unanimous “yes” vote. Motion carried. Mr. Roberts moved, seconded by Mrs. Hanson to give a satisfactory rating on Section 6: Operations & Resource Management with a score of 3.52. Mr. Roberts amended the score is 3.58. Roll call with unanimous “yes” vote. Motion carried. No further business, President Larson adjourned the meeting. (Dec. 3, 2022) 127366